GoFaxer Blog

Consumers are constantly told of the benefits of buying in bulk. Is buying in bulk right for your company? As with most business advice, it varies depending on the unique needs of your business, but here is some general advice to keep in mind. First of all, buying in bulk is not always a deal. One store may advertise bulk prices on products that are actually cheaper in smaller quantities at a different outlet.

Secondly, keep in mind the practical limitations of your workspace. If you have limited storage space, it will be easier to buy many pens than chairs. Lastly, consider the timeliness of some office supplies. Buying 40 toners for a printer that will soon be replaced is not the wisest choice. However, most offices will never stop needing things like coffee filters and paper, so stocking up when they go on sale is a good idea.

That said, as workplaces become more and more technologically advanced, paper is in far less demand. GoFaxer is on the cutting edge of progress that lets you use your paper, and more importantly your time, more efficiently. Internet faxing from GoFaxer is a simple way to cut costs and increase the ease and efficiency of nearly every aspect of your business.

Workstation ergonomics are a key aspect to healthy work in the modern office.  The U.S. Occupational Safety & Health Administration (OSHA) has some key points of advice for people who spend much of their time at a desk in front of a computer. These help you work without putting undue strain on your body, which in turns makes you more comfortable and effective at your work.

OSHA advises keeping the space on and under your desk free of clutter. The monitor should go directly in front of your face at eye level or just below. You should be able to reach your keyboard and mouse without stretching your arms too far forward. Maintain an upright posture with a chair that supports your lower back, and rest your feet flat on the floor. A wrist guard for your keyboard and mouse can help you remember to keep your wrists straight and protected.

Workplace ergonomics help minimize the stress on employee’s bodies. GoFaxer helps minimize the stress on a business’s resources and patience. Our online faxing service requires no phone lines or software. You can send multiple faxes at once, and we even filter spam faxes. Just as a good workstation supports employee productivity, GoFaxer is an excellent way to create an office environment that supports the structure and success of your company.

It is a tempting prospect: taking advantage of the new, technology-based offerings of the economy to start your own home-based business.  Doing so frees you of ties to the corporate world and gives you the power to work from the comfort of your own home.  Never before in history has such a plan been so feasible for so many American workers.

However, taking on this challenge is a daunting task.  Besides numerous legal and accoutning wranglings, the new entrepeneur must consider the logistics of setting up and maintaining a home office.  Creating a home office requires considerable investment in equipmement, space, and resources.  Before proceeding with constructing a home office, you should consider what equipment and services you will need.

GoFaxer knows home offices require faxing capability.  When purchasing a full-blown fax machine, along with a nasty supplemental charge for monthly phone service, is not within your budget, you should consider GoFaxer’s online service.  It is made for home-based businesses seeking to provide fax services for clients without incurring the physical space and financial constraints of a traditional fax machine.

I realize that we still need paper products. We all have many physical products which need to be shipped in a nice sturdy box. And upon occasion we will have the need of printing something up on paper. I still like reading books and magazines.

But I do think that too many people cling to other uses of paper, for things that are no longer necessary.

For example, do you keep a “to do” list on a note pad, post-it notes, paper bound organizer, etc? Or do you keep it on a word document on your computer? Do you still use a fax machine or do you use an email fax service?

I, myself, am more inclined to avoid paper in any way possible. Why do I like it better?

For one thing, I have a really cool computer. It’s a small, sleek, white laptop with the apple insignia on it, which as you may notice in all TV shows and movies, is the symbol that the character using the computer is cool. Nerdy characters always use a Dell. But that’s just my opinion.

My point is that I like using my computer. It’s fun and cool. It’s personalized with fun screen savers. Everything is organized the way I like it.

Perhaps if you’re having a hard time weaning yourself away from paper, you just need a better computer, one that fits your personal preferences and sense of style. You won’t miss paper, I promise!

So here was a recent situation. My mother was traveling to Texas to a cousin’s wedding. We’re also in preparation for my wedding. She needed to pay the bill to a family luncheon. They asked her to fax them a contract. She’d be away from the office and away from a fax machine.

She could just go find a copy shop with a fax machine that would allow her to do her business. But I recommended that she go to GoFaxer.com and use their easy service for sending faxes through email. Suddenly being away from the office didn’t stop her from having the services of an office.

You may not have a need for faxing every day, but when the time comes where you need it, and you’re traveling, having a GoFaxer account will come really handy.

You don’t even have to have your personal computer to use the service. There’s no software required to work this. As long as you can get into an Internet café or use a friend’s computer with a browser, you can pull up your account, attach your file and send it to any fax machine as if you yourself had this hardware accessible.

My mom was very glad for this option. You will be too.

Before fax, the fastest you could send something was in a day, through Fed Ex, or some other high end shipping method. It was overnighted by plane. Then the fax machine became mainstream in the 80’s, allowing you to send something in minutes, over the phone line. Again, a major innovation in the speed of communication.

But in the 90’s, we saw the next giant leap into a faster world. The Internet was born. And with it came email, a form of sending messages and documents through the Internet in seconds. Funnily enough, this didn’t just become popular for sending messages over long distances. It also became enormously popular for sending messages over short distances. Everything is sent through email these days.

Well, not everything. There still are businesses and organizations that have fax machines. And although most everyone has email and the Internet, there may be times when they prefer that a document be sent through fax. If this ever happens, your organization is required to have access to the technology. But who wants to go out and buy a new fax machine when they can send most of their documents through the Internet?

That’s where Internet fax comes into play. You can send documents to fax machines, through an Internet based system. It’s as easy as sending an email, and significantly cheaper than fax technology.

We live in an era of unprecedented opportunities for women in the business place. It used to be that there were men’s jobs and women’s jobs, and never did the two meet. But now women can do anything and be anything that they want in the business world.

There is one minor glitch to this however. Even though many women want the opportunity to work, many also don’t want to forfeit their right to have a family. Having a child is one of those almost essential elements to the human experience. But how do you work that baby into your meeting schedule? As long as businesses are tied to offices, with office machinery, it will always be hard for women to balance work and family.

But technological innovations are moving right along with social advancement. Now there’s email. There’s conference calling. There’s fax to email.

Businesses are able to offer their employees greater flexibility than ever before. You want to work from home today? No problem. You want to work on your laptop while your daughter is in her dance class? No problem. You want to write emails while you feed your hungry new infant? No problem.

It’s a great time for the liberated woman. The business environment will be better off for this.

I’m starting this post out with a simple question. How long does it take to send an email fax? The answer: about 30 seconds. How’s that for fast?

Remember when you used to wait in line at the fax machine at work. I could never figure out whether the paper needed to go upside down or right side up. I could never figure out whether the paper needed to face me or face the machine. It was always very confusing. And unless I did it every day so the process was ingrained into my brain, I’d always forget. And for some reason they’d never post the instructions up, so I’d have to ask the receptionist every time, so she probably thought I had a serious learning disability for fax machines.

Needless to say, email fax was a huge revelation for me. it is the way the world is supposed to function. I’d be perfectly happy if my entire life could function through email.

I wish I could just email my shopping list to the supermarket and have them do my shopping for me. I wish I could just email my reservations to restaurants without having to call. I wish I could just email things that I’m supposed to fax. Oh wait. I can do that. I can just go to GoFaxer.com. Technology is turning my way.

Sometimes new technology can be scary. I know that the first time I heard about a fax machine it seemed kind of, how should I put it?—high tech! I know that many of you out there have no aspirations to be the next Information Technology expert.

Speaking of IT experts, do you ever notice how when they come to help you figure out why your computer froze up or your email login password won’t work, they treat you like it’s your fault. I think it’s a common personality trait for those in their profession. They always manage to act like you’re an idiot because you don’t know what the term html means.

So learning to use fax to email can be daunting. “Oh great, one more new high tech thing I’ve got to learn to use around the office.” But I promise you that with the services like GoFaxer you don’t need to worry. Pretty soon you’ll be scanning those documents and emailing them through your online fax service like a pro. You’ll be saying, “Fax machine. What’s that? I don’t need no stinkin’ fax machine.”

Fax technology was a great technology. That is, up until about 10 years ago when the world discovered the wonders of the Internet. We discovered that sending a fax through telephone line seemed almost archaic.

Suddenly, we weren’t content just having one line of communication with another human being. We discovered that we wanted multiple avenues of communication open at the same time.

We discovered that we wanted multiple windows open on our computer screen giving us the latest stock quotes, the latest news on the presidential election, a podcast downloading through iTunes, Internet radio playing music, our homework assignment for business school on a Word document, and finally, a financial analysis from work on an Excel spreadsheet. We wanted multiple applications up and running all at once, giving us a constant feed of information.

So you can imagine how frustrated we get now when we can only send one fax through the phone line at a time. But now technology has fixed that problem as well. Through fax to email services we can send and receive multiple faxes at the same time. It’s just like the Internet—constant, mobile, and simultaneous. It’s the wave of the future.

So it’s time to switch from the technology that used to be great to the one that’s great now.