GoFaxer Blog

It’s enough to make you feel a little woozy and need to lie down for a few minutes.  Have you ever sat down and figured out how much time your business wastes in a week, month, or even a year dealing with the problem of faxes?  It’s a common problem, more common than you might think.  You don’t have to be a small business or just starting your own company to have this problem:  how to send and receive faxes without going to a copy shop and using their fax.  For many small businesses, the hassle of keeping a dedicated fax line, acquiring a fax machine, and keeping the fax machine happy and full of paper, ink, and toner is just not worth the effort for the limited number of faxes they deal with on any given business day.  

Instead, imagine saving both time and money.  Today, many businesses are finding that the perfect solution for this particular problem, for them, is to use internet fax.  If you and your business try out this internet fax service, you’ll soon discover that it’s convenient, reliable, and low-cost…three features that any business is sure to find attractive!  The convenience of having access to faxes – both incoming and outgoing – quickly and easily via the internet cannot be overstated. 

In addition, faxes sent or received by internet fax are available where ever you, your laptop, and your internet connection can go.  Never again will you be late for an important breakfast meeting because there was a paper jam in your office’s fax machine and you had to have a vitally necessary fax re-sent – instead, you’ll access that fax over the internet and be bright and early for that meeting. It wouldn’t be an exaggeration to say that the internet fax service has potential to be an absolutely fantastic solution for countless small businesses and individuals in this country.

It’s one of those everyday epidemics that many don’t think are a problem, but just look at how much clutter and disorganization can disrupt and impede business, and you’ll agree it is definitely a major problem in this country.  Sure, some folks have talents for managing clutter, but if you are not good about staying organized and it is beginning to affect your business or work output, you might want to spruce up your act and get organized sooner than later.No one will argue that having a disorganized office is a breeding ground for frustration, which leads to less-productivity and not getting much on that to-do list accomplished. However, if getting organized is not your niche, use a few of these simple tips to help you organize your files and therefore your office.

To begin with, maybe you didn’t know this, but using email fax services to send and receive faxes can definitely contribute towards an organized office.  Think of it this way: because all sent and received email faxes can be stored either soft copy on your computer or on an external hard drive, this will help you reduce the clutter, and keep your office looking clean and organized.  And improve efficiency and productivity!

If you’re not already convinced, you will be when you talk about it in terms of space, and you’ll see how using an external or online storage system to store your digital files not only makes sense when it comes to security, but it allows you to keep a smaller filing cabinet.  In today’s virtual age, you can get an external storage drive for less than $200, which is cheaper than the twelve filing cabinets it would take to store the same information in hard copy. Once the dust settles on your decluttering and organizing, we’re confident you’ll look at your office and breathe a sigh of relief, knowing how much your business will improve as a result.

The next time you’re in the airport waiting to catch a plane, look around and count up all the business travellers you see.  Quite a lot.  How many times have you been sitting in an airport, or in a hotel, when you needed to check or send a fax?  It wouldn’t surprise us to hear that the great majority of business travellers find themselves in this very situation on a frequent basis.  Yet, that situation doesn’t need to be an issue anymore, since the arrival of email fax.  With email fax services, you can send and receive faxes anywhere you have an internet connection, including the airport.

Join the many business folks who know that email faxing is a powerful tool for mobile professionals that spend a great deal of time away from their home or office. Using email fax, the faxes are sent and received via email, making it a snap to read and print from anywhere in the world using either a laptop or a PDA, Smartphone, Blackberry, Treo, and yes the iPhone, too.

As some may know, with most email fax services, business professionals are offered a local fax number which enables them to stay in touch with clients, keep accurate records and receive time-critical faxed documents on any hand-held device. Faxing to email also complements the hand-held features business professionals are already using, such as text messaging, voice, and email—allowing them to maximize productivity.

The bottom line is that when compared to traditional business fax machines, anyone would find that email faxing reduces cost, improves productivity, and decreases carbon emissions. Business fax numbers no longer require fax machines, additional telephone lines, paper, or toner cartridges.

The more the merrier might apply to childrens’ parties, but the same doesn’t apply for a home office.  When you look to work from home, the less equipment you have around, the better. The home environment often does not have the space or outlets for many varying pieces of equipment that are available in an office building. Email fax and a carefully selected computer are two excellent ways of saving space while still being able to perform all of the functions that are necessary to complete your tasks efficiently and effectively.

The brilliant thing is that when you fax from home using GoFaxer’s online faxing service, you don’t need a fax machine or an extra phone line. This saves desk space, outlet space, electricity, and time on your part. You’ll just send and receive online faxes through an internet connection on the computer you already use for other business tasks. If you’re looking to save space but want a larger screen than you’ll find on a laptop, one might consider a computer such as the Apple iMac. With a large screen that contains the inner workings, you’ll only need for the monitor, mouse and keyboard. These and other such innovative technologies allow you to send online fax documents and perform other business tasks without needing other equipment around. Faxing online has never been as easy as with GoFaxer.  Find out more today!

One time at work I was working with a hotel. We were trying to set up a cross promotion with them, and in order to even approach them, they required that a letter be faxed to their General Manager’s attention. Now, I’ll admit, I do everything electronically now, and don’t really like messing with a fax machine.

But I was thrilled to learn that I could simply send them the fax through our fax to email service. I simply created the letter digitally on my Microsoft Word program. And I then didn’t have to mess with the whole hassle of printing it up, etc. I could just send it from my regular email, but through their phone line and onto their fax machine, the way that they’ve specified.

In a world where technology is constantly changing, I love the new services like this that are being created, which cross different media methods to meet the individualized preferences of the user. If someone wants their document in email form they can get in email form. If someone wants it in paper form, they can get it faxed.

This cross over ability that we’re witnessing is really remarkable, and it makes my life much happier. Even if it saves me a few minutes trying to remember how to use a fax machine, my time is valuable and worth it.